Your data security is important to us, and we, therefore, take great care to ensure that your personal data is handled responsibly. Below you can read how Solar Nederland B.V. (hereinafter “Company”, "we", "us" or "our") process personal data about you when we act as a data controller. You can also read about your rights in relation to our processing.
When you apply for a position with us, we receive and process a range of personal data about you, which we will use for the purposes described in this document.
The information processed as part of the recruitment process is required for us to contact you and to determine whether you are the right candidate for the vacant position. Information provided to us will only be used to consider your application and in connection with subsequent employment.
During the recruitment process, we will process general personal data about you, but we may also process sensitive personal data and information about your national identification number (BSN).
If you have any questions regarding our processing of your personal data, please contact us.
Solar Nederland B.V.
CVR No.: 09013687
1812 RL Alkmaar
Name: Jesper Kjær Nygaard
Phone: +45 79 30 00 00
2.1 When we receive your application
In order to process your application, we will process the information appearing from your application, your CV and any enclosed documents.
This includes the following information: Name, address, date of birth, gender, phone number, email address, educational background, professional qualifications, career history, language qualifications and other relevant qualifications and written recommendations/references.
Our legal basis for processing is the performance of the employment contract with you, cf. Article 6(1)(b) and/or our legitimate interests in Article 6(1)(f) of the General Data Protection Regulation (“GDPR”) as the legal basis for processing, because we have legitimate interests to process this information in order to determine whether you are the right candidate for the position.
2.2 When we consider your application
We specifically consider each applicant's qualifications in relation to the open position. This is done manually. Once we have read the applications, we will select candidates for job interviews. The candidates that are not selected for an interview will be notified and their applications will be deleted in accordance with section 3 below unless the application is stored in accordance with section 4 below.
If we agree on a job offer, we will register your name, address, date of birth, phone number, email address, education(s), professional qualifications, career history, language qualifications and other relevant qualifications and if you have provided it, written recommendations/references.
Our legal basis for processing is the performance of the employment contract with you, cf. Article 6(1)(b) and/or our legal obligations, cf. Article 6(1)(c) and/or our legitimate interests when the processing is necessary to manage the employment relationship in 6(1)(f) of the GDPR. We may also, depending on the circumstances, use Article 6(1)(a) or Article (9)(2)(a).
Under special circumstances, we will process your national identification number (BSN) if we are about to sign an employment contract, as well in so far as legally necessary and permitted under Article 46 of the Uitvoeringswet AVG and other relevant laws of the Netherlands.
Diversity at the Company
We can also register information about your gender and citizenship. We process such information in order to comply with our diversity policy and or the Algemene Wet Gelijke Behandeling (General law on equal treatment). Our legal basis for processing is our legitimate interest in complying with diversity requirements and preserving a culture of diversity, cf. Article 6 (1)(f) (legitimate interest) and/or the Algemene Wet Gelijke Behandeling (General law on equal treatment).
2.3 At job interviews
During the recruitment process, we conduct job interviews focusing on both your professional and your personal qualifications, the contents of the position and our business as a workplace. We will make a note of some of the information disclosed during the interview(s) for the purpose of the final evaluation of the applicants for the position. We will only process relevant information and will only use relevant information when determining whether to offer you a job.
Our legal basis for processing is the performance of the contract, cf. Article 6(1)(b) and our legitimate interests, cf. Article 6(1)(f) of the GDPR. It is necessary for us to process such information as we have legitimate interests to determine whether you are the right candidate for the position.
2.4 Test assessments
When recruiting for certain positions, you may be invited to take a personality analysis, language test and/or a logical test. We will always consider whether it is relevant that you take such a test in relation to the relevant position. The purpose of the test is to evaluate your qualifications as a potential employee and to consider whether your profile suits our business and the specific position. The test will never stand alone but will be part of the general basis for selecting the right person for the position.
The legal basis for processing is your consent, cf. Article 6(1)(a) and Article (9)(2)(a) of the General Data Protection Regulation. You will be asked to give your consent before such a test is made.
We will keep the results of such a test for up to three months after the recruitment process has ended.
2.5 Work and residence permit
For employees with other citizenship than the country you apply for a job in, it is a requirement for employment that the applicant has a valid work and residence permit. In order to ensure this, we may ask for a copy of your passport in connection with the employment.
If your citizenship requires you to have a valid work and residence permit, or other necessary documents which legalize your stay and work legally in the country, in order to work legally in the country, we will also request a copy of your work and residence permit from you. We will obtain it both when you are employed and when it is to be extended.
Our processing of information in connection with our checking of your work and residence permit is based on Article 6(1)(c) of the GDPR, as we are obliged to ensure that you have a valid work and residence permit pursuant to the Dutch Wet Arbeid Vreemdelingen (Dutch Law on foreign nationals employment).
2.6 Credit information
To the extent where you are to undertake a position of trust, including if you are to undertake a position as a manager with financial responsibility or accounting and bookkeeping tasks, we may obtain information about your credit rating from a credit rating agency. If, during the recruitment process, information is obtained about your credit rating, we will notify you separately.
The legal basis for processing is our legitimate interests in determining whether you are the right candidate for the position, cf. Article 6(1)(f) of the GDPR.
For some positions, it is necessary to obtain references from former employers. We do that in order to check that the information you have provided to us during the employment process is correct and true. If we obtain references from one or several of your former employers, we might register that we have talked with a referee.
The legal basis for processing information and communicating directly with referees is our legitimate interest, cf. Article 6(1)(f) of the General Data Processing Regulation, as we have legitimate interests in determining whether you are the right candidate for the position.
If you are not offered the position you applied for, we will delete any information registered about you within 4 weeks after the end of the recruitment procedure for this. The purpose of the storage is to document the recruitment process and the reason for not offering you the position.
If you are employed with us, we will retain the information from the recruitment process as part of your employee portfolio during your employment that is relevant in order to document your employment history. You will receive separate information in this regard in connection with your employment with us.
In certain situations, we would like to keep your application even though it has been turned down for the purpose of recruitment at a later time. If we want to keep your application, we will ask for your consent.
We will keep your application for 12 months after the end of the recruitment procedure for this position for this purpose.
The legal basis for processing is your consent, cf. Article 6(1)(a) of the GDPR.
The Company can transfer your personal data to other suppliers and/or service providers in connection with the normal operation of our business as well as to our group companies.
The Company can also transfer your personal information to a public authority in situations where we are specifically obliged to disclose your personal information pursuant to legislation and notification obligations to which we are subject.
In connection with your application for employment with us, other parties may process your personal data. It may for instance be necessary to disclose information about you to the following recipients:
We will not disclose your personal data to other recipients unless required.
We try to limit the disclosure of personally identifiable information and thus the disclosure of information that can be attributed to you personally.
The Company also discloses your personal data to data processors. Our data processors only process your personal data for our purposes and under our instructions. We enter into written data processing agreements with our data processors.
In connection with our processing of your personal data, we may transfer such information to countries outside the EU/EEA.
The data protection legislation in these countries may be less strict than the legislation applicable in the Netherlands and other parts of the EU/EEA.
We only transfer personal data to third countries where the EU Commission has determined that the level of data protection is equivalent to the level of protection in the EU/EEA.
If we transfer personal data to countries where this is not the case, the transfer of your personal data to these countries outside the EU/EEA will take place on the basis of the Standard Contractual Clauses drawn up by the European Commission and specifically designed to ensure an adequate level of protection.
You can read more about the transfer of personal data to countries outside the EU/EEA on the European Commission's website.
If you would like further information about our transfer of personal data to countries outside the EU/EEA, please contact us.
Your personal data will not be kept longer than necessary to fulfil the purposes for which it was collected. When your personal data is no longer needed, we will ensure that it is deleted in a secure manner. Furthermore, we refer you to the retention periods mentioned under sections 3 and 4.
It is our policy to protect personal data by taking adequate technical and organisational security measures.
We have implemented security measures to ensure data protection for all personal data that we process. We conduct regular internal follow-ups on the adequacy of and compliance with policies and measures.
As a data subject, you have certain rights under the GDPR. If you want to exercise your rights, please contact us.
You may – unconditionally and at any time – withdraw your consent. You can do so by sending us an email (see the email address above). Withdrawal of your consent will not have any negative impact. However, this may mean that we cannot meet specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of the processing based on consent before it is withdrawn. Furthermore, it will not affect any processing carried out on another lawful basis.
You can also – unconditionally and at any time – object to our processing when such processing is based on our legitimate interests.
Your rights also include the following: